Job Description
Job Details
Description
Facilities Management
Coordinates the logistics of construction warranties and capital improvements, as needed
Maintains asset inventory of all capital items and building system equipment
Maintains school facility compliance with state and local code requirements
Ensures compliance with emergency preparedness by managing the school’s crisis plan and coordinating consistent, effective practice of fire drills and lockdown procedures
Manages school-site security, including key control, alarm code access, and security perimeter
Acts as local manager for facilities maintenance, custodial, security, and other third party service contracts, ensuring ongoing monitoring and implementation of contracts
Financial Administration
Provides site-based support in preparation for year-end audits as well as any site audits from state or federal agencies in coordination with FirstLine network staff
Provides financial oversight and ensure school-wide proper adherence to financial policies and procedures
Follows fiscal policies regarding procurement and vendor payments, including the appropriate completion of purchase orders and approval of vendor invoices
Manages and reconciles school’s petty cash, credit cards, and checkbook
School Logistics
Supports all operational and logistical projects for school
Responsible for site-level procurement of supplies, materials, equipment, and inventory management
Serves as the local manager for third party service contracts, ensuring ongoing monitoring and implementation of contracts
Responds to and resolves routine internal and external inquiries with parents, employees, and school organizations
Supports planning and implementation of emergency plan as needed
Event Management
Coordinates logistics for school field trips, staff events, school events, PBIS events and extra-curricular activities, Pre-K, Kindergarten and Eighth Grade Promotional Exercises
Collects money for field trips, count money and submit to finance team at network
Provides coordination and support for internal and external events at the school site, including after-hours events and facilities use agreements
Act as part of Network Operations team to support set-up/break-down for network-wide PD events
Produces and disseminates staff and family communications
Information Technology
Coordinates technology implementation/deployment (planning, procurement, and training) with FirstLine’s Director of Information Technology.
Software Support-understands software functionality/compatibility and ability to identify the right software solution for each situation;
Capable of performing minor computer repairs such as screen/keyboard/battery replacements.
Knowledge of working with audio and visual equipment
Responsible for utilizing and exporting video surveillance footage as needed
Seeks out and expands skill-set to gain greater troubleshooting skills
Transportation
Manages school bus routes and rosters, increasing efficiency and ensuring accurate data from all transportation systems
Manages communication with transportation service provider(s), troubleshooting issues with buses or riders on a daily basis, and ensuring appropriate quality and timeliness
Supervises arrival and departure of school buses in a timely and orderly manner
School Food Services
Manages communication with food services, ensuring appropriate quality and timeliness, supporting compliance and troubleshooting issues
Establishes a weekly check-in meeting keeping the café’ lead abreast of all upcoming events and needs of the school
Data
Works with school personnel and FirstLine network personnel to maintain integrity and accuracy of student records, including maintenance and tracking of attendance and retention
Prepares reports on site operations as requested by school or network staff
Facilitates surveys for staff, students and parents
Enrollment and Recruitment
Serves on enrollment team at school site and, as required, leads the enrollment process by working with the school leadership, secretaries, teachers, and central enrollment department/advertising to meet enrollment targets
Assists with recruitment campaign for students (e.g., new students, intent to attend, waiting lists) including engagement in local marketing initiatives, demographic analysis, and coordination with local/regional communications specialists
Team Management
Provides support and break and lunch relief of FOA at front desk
Manages day to day activities of designated non-instructional staff, at the discretion of the school leader
Supervises development of professional growth plans and training for designated non-instructional staff
Cooperates with network staff to track employee information including new hire paperwork, contact information, compensation, vacation/sick days, recruitment screening, background checks, etc.
Serves as a member of the school leadership team
Risk Management
Serves as a member of the school crisis team, working with the School Director to ensure all reports are completed and any necessary changes to policies and procedures are made
Works as school liaison for any Workman’s Compensation issues due to staff workplace injury
Conducts regular walkthroughs to mitigate any facilities-based issues, working with the maintenance team and/or outside contractors, as necessary
Requirements
Education & Experience:
Bachelor’s or higher degree
2-5 years in nonprofit management, facilities management or school operations management preferred
1-2 years in IT Tier 1 Technical Support/Help Desk Technician preferred
Dedication to the FirstLine mission and vision for open admissions education
Demonstrated record of exceptional organizational, analytical and communication skills
Demonstrated ability to work effectively with a diverse population of stakeholders
Comfortable with database management
Highly proficient in Microsoft programs and with the Google Apps for Education Suite
Ability to do basic facilities problem-solving and minor fixes (preferred)
Grade Range
Subject
School Year
About FirstLine Schools
Mission & Vision
Our Mission
The mission of FirstLine Schools is to create and inspire great, open admissions public schools in New Orleans
Our Vision
Our schools will prepare students for college, fulfilling careers, and a healthy life by nurturing students in mind, body, and spirit.
Why FirstLine Schools?
We Believe In:
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Deeply Committing to Teacher Support and Growth
- FirstLine recruits and retains a diverse group of teachers who hold high expectations for their students and strive to create joyful classrooms where students are responsible for doing the majority of thinking, writing, and discussion in class.
- FirstLine teachers receive weekly coaching and lesson feedback from a school-based instructional coach and also participate in network-wide bi-weekly Professional Learning Time.
- FirstLine teachers are developed over their career using our “Vision of Excellence” classroom teaching rubric.
- FirstLine has instituted a teacher career pathway that focuses on our commitment to developing teacher skillfulness. Teachers have access to increased teacher leadership opportunities and compensation as they grow.
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Working to Becoming an Antiracist Organization
- FirstLine’s commitment to doing what is right for kids is rooted in doing the necessary work of deeply examining policies, procedures, and practices to ensure we are working toward dismantling the effects of systemic racism on our students.
- FirstLine partners with Overcoming Racism, an organization that seeks to build more equitable institutions through comprehensive race and equity training, which benefits all staff, and through us, our students, and their families.
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Focusing on Social / Emotional Learning and Community Building
- FirstLine is committed to training teachers in trauma-informed approaches that nurture supportive and caring relationships as the foundation of positive culture, enabling teachers to de-escalate behaviors and thus reduce suspensions.
- FirstLine’s signature program, Edible Schoolyard New Orleans (ESYNOLA), teaches children and adults to make healthy connections through food and the natural world. Hands-on garden and culinary / nutrition education classes have provided FirstLine students with social/emotional learning opportunities since we built the first school garden at Samuel J. Green School in 2006 immediately following Hurricane Katrina. Through this work, students learn respect for life, the power of personal choice, and the value of community.
- FirstLine is implementing the Valor Collegiate Academies’ social/emotional learning curriculum, involving staff and student individual personal storytelling and reflection work and community circles.
- We are committed to innovation, to constant assessment, and to making the thousands of small changes needed to keep improving our practice.
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Creating a Sense of Belonging
- FirstLine aims to create school environments that are nurturing and supportive for students, families, and staff of all races, socioeconomic status, and abilities to ensure inclusive, safe, and brave spaces where people can show up as their whole selves.
- At FirstLine, we live by these Commitments:
- I commit to my own and others’ development.
- I commit to listening and understanding.
- I commit to speaking with honesty and respect.
- I commit to doing what it takes to serve others.
- I commit to keeping myself and others safe in mind, body, and spirit.
- I commit to bringing my personal joy to our work.
- I commit to holding myself and others accountable.
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Striving for Academic Excellence
- FirstLine fosters a culture of academic excellence and intellectual curiosity through instruction that meets the learning needs of every student. A FirstLine education helps students develop the academic skills and character strengths needed to succeed in school and in life.
- We set expectations high for our students and develop teachers to have the will and skill to help them meet these expectations.
- FirstLine aspires to offer classes that are rigorous, engaging, and joyful, where students drive most of the thinking and discussion, and we coach and develop our teachers and leaders to get there.
- FirstLine utilizes culturally relevant curriculum that provides “windows and mirrors.” Our children are more engaged when they see themselves represented through a historically accurate socio-political lens that broadens students’ choices and develops them into justice-oriented, curious, creative global citizens.
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Cherishing Family and Community
- As New Orleans’ oldest homegrown charter school organization founded in 1998, FirstLine was created and always values its deep and long-standing partnerships with families and community-based organizations, churches, and local universities.
- FirstLine partners with Valor Collegiate Academies and Tulane University’s Safe Schools program, a National Institute of Justice initiative, to teach teachers how to incorporate social/emotional learning and trauma-informed practices in their instruction – encouraging relationship building and providing emotional support for students during class, which promotes learning.
- FirstLine engages artists, musicians, writers, and athletic educators to create a rich array of afterschool and summer programs and classes, all of which are free and open to all students.
- FirstLine maintains communication with our families and understands the challenges our families face economically, especially during a pandemic, and works to link families to community resources and social services, working in partnership with Communities in Schools and our team of mental health professionals.