Job Description
Position Responsibilities:
Purchasing
Provides financial oversight and ensure school-wide proper adherence to financial policies and procedures
Follows fiscal policies regarding procurement and vendor payments, including the appropriate completion of purchase orders and approval of vendor invoices
Identifying needs and placing orders for office supplies, educational materials, and other necessary items.
Keeping track of inventory levels and reordering items as necessary to avoid shortages.
Maintaining accurate records of purchases, invoices, and receipts for financial tracking and auditing purposes.
Ensuring that all purchasing activities comply with school policies and regulations, including obtaining necessary approvals.
Establishing and maintaining relationships with vendors and suppliers and ensuring timely delivery of goods.
Communicating with teachers and staff to understand their supply needs and prioritize orders accordingly.
Inventory and Office Management
Coordinates staff communications
Coordinates student/family communications
Coordinates student entrance/exit procedures
Oversee purchasing and procurement
Manages business office form processing and management
Maintains visitors logs
Student Records
Leads on the collection of all student documentation
Manages enrollment paperwork process and communication with parents around enrollment
Manages absence tracking: records, tracks, and follows up on student tardiness, excused absences, and unexcused absences and provides this information to the appropriate school official as required
Manages student records for new students, withdrawals etc.
Compliance / Data Management
Works with FirstLine Compliance Manager to ensure integrity of student demographic data
Collaborates with Application Manager to ensure effective implementation and use of site data systems
Anticipates, identifies, and resolves various technology obstacles to ensure success of overall data collection and analysis
Collaborates with FirstLine staff to design and implement network-wide data collection, analysis, and dissemination programs that promote data driven decision making at the site level
Ensures quality of data entry process, including data collection and input
Works with school personnel to maintain integrity and accuracy of student cumulative files
Works with site based and network staff to develop and collect staff, student, and parent survey data
Works with the counselor and other school personnel to ensure that students are scheduled effectively and efficiently
Receptionist
Creates and maintains a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork
Greets and announces all school visitors appropriately
Assists guests in utilizing the LobbyGuard system
Checks the LobbyGuard system for any “VOID” issues with visitors
Uses proper telephone etiquette and directs calls appropriately to school staff
Provides needed assistance to and communicates effectively with leadership and school staff
Is attentive, patient, and fair with students, staff, and families
Treats parents and other visitors as valued and respected customers
Supports school leadership with parent and community meetings by arranging meetings, follow up communications, etc.
Leads on obtaining feedback post-meetings in order to continuously improve
Education & Experience:
High school diploma/Associate’s or Bachelor’s degree
Familiarity with office equipment such as computers, fax machines, calculators, and photocopiers, as well as word processing and spreadsheet programs
Passion for improving educational opportunities for urban students and for building a strong, mission-driven organization
High level of proficiency in Microsoft Word and Excel
Excellent communication and interpersonal skills
Takes initiative and is solution-oriented
Excellent computer skills including school databases
Commitment to FirstLine Schools’ mission, vision and growth
Grade Range
Subject
School Year
About FirstLine Schools
Mission & Vision
Our Mission
The mission of FirstLine Schools is to create and inspire great, open admissions public schools in New Orleans
Our Vision
Our schools will prepare students for college, fulfilling careers, and a healthy life by nurturing students in mind, body, and spirit.
Why FirstLine Schools?
We Believe In:
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Deeply Committing to Teacher Support and Growth
- FirstLine recruits and retains a diverse group of teachers who hold high expectations for their students and strive to create joyful classrooms where students are responsible for doing the majority of thinking, writing, and discussion in class.
- FirstLine teachers receive weekly coaching and lesson feedback from a school-based instructional coach and also participate in network-wide bi-weekly Professional Learning Time.
- FirstLine teachers are developed over their career using our “Vision of Excellence” classroom teaching rubric.
- FirstLine has instituted a teacher career pathway that focuses on our commitment to developing teacher skillfulness. Teachers have access to increased teacher leadership opportunities and compensation as they grow.
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Working to Becoming an Antiracist Organization
- FirstLine’s commitment to doing what is right for kids is rooted in doing the necessary work of deeply examining policies, procedures, and practices to ensure we are working toward dismantling the effects of systemic racism on our students.
- FirstLine partners with Overcoming Racism, an organization that seeks to build more equitable institutions through comprehensive race and equity training, which benefits all staff, and through us, our students, and their families.
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Focusing on Social / Emotional Learning and Community Building
- FirstLine is committed to training teachers in trauma-informed approaches that nurture supportive and caring relationships as the foundation of positive culture, enabling teachers to de-escalate behaviors and thus reduce suspensions.
- FirstLine’s signature program, Edible Schoolyard New Orleans (ESYNOLA), teaches children and adults to make healthy connections through food and the natural world. Hands-on garden and culinary / nutrition education classes have provided FirstLine students with social/emotional learning opportunities since we built the first school garden at Samuel J. Green School in 2006 immediately following Hurricane Katrina. Through this work, students learn respect for life, the power of personal choice, and the value of community.
- FirstLine is implementing the Valor Collegiate Academies’ social/emotional learning curriculum, involving staff and student individual personal storytelling and reflection work and community circles.
- We are committed to innovation, to constant assessment, and to making the thousands of small changes needed to keep improving our practice.
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Creating a Sense of Belonging
- FirstLine aims to create school environments that are nurturing and supportive for students, families, and staff of all races, socioeconomic status, and abilities to ensure inclusive, safe, and brave spaces where people can show up as their whole selves.
- At FirstLine, we live by these Commitments:
- I commit to my own and others’ development.
- I commit to listening and understanding.
- I commit to speaking with honesty and respect.
- I commit to doing what it takes to serve others.
- I commit to keeping myself and others safe in mind, body, and spirit.
- I commit to bringing my personal joy to our work.
- I commit to holding myself and others accountable.
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Striving for Academic Excellence
- FirstLine fosters a culture of academic excellence and intellectual curiosity through instruction that meets the learning needs of every student. A FirstLine education helps students develop the academic skills and character strengths needed to succeed in school and in life.
- We set expectations high for our students and develop teachers to have the will and skill to help them meet these expectations.
- FirstLine aspires to offer classes that are rigorous, engaging, and joyful, where students drive most of the thinking and discussion, and we coach and develop our teachers and leaders to get there.
- FirstLine utilizes culturally relevant curriculum that provides “windows and mirrors.” Our children are more engaged when they see themselves represented through a historically accurate socio-political lens that broadens students’ choices and develops them into justice-oriented, curious, creative global citizens.
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Cherishing Family and Community
- As New Orleans’ oldest homegrown charter school organization founded in 1998, FirstLine was created and always values its deep and long-standing partnerships with families and community-based organizations, churches, and local universities.
- FirstLine partners with Valor Collegiate Academies and Tulane University’s Safe Schools program, a National Institute of Justice initiative, to teach teachers how to incorporate social/emotional learning and trauma-informed practices in their instruction – encouraging relationship building and providing emotional support for students during class, which promotes learning.
- FirstLine engages artists, musicians, writers, and athletic educators to create a rich array of afterschool and summer programs and classes, all of which are free and open to all students.
- FirstLine maintains communication with our families and understands the challenges our families face economically, especially during a pandemic, and works to link families to community resources and social services, working in partnership with Communities in Schools and our team of mental health professionals.