Position Summary:

Plessy School is looking for strong candidates for the role of Operations Coordinator for our
School. The Operations Coordinator is responsible for operations, facilities & coordination with
IT, and team management. Operations Coordinator must be highly efficient across varied
functions as the job encompasses large-scale project management (i.e. school-wide event
management) as well as detail-oriented accuracy (i.e. compliance). The Operations Coordinator
must be a highly effective team leader, motivating and influencing his/her team to consistently
deliver high quality results as well as devising systems and procedures to increase productivity
across all staff and all functions. The Operations Coordinator will report directly to the Chief of
Operations.

Position Responsibilities:

Facilities Management
● Maintains school facility compliance with state and local code requirements
● Assist COO with ensuring compliance with emergency preparedness by managing the
school’s crisis plan and coordinating consistent, effective practice of fire drills and
lockdown procedures
● Assist COO in managing school-site security, including key control, alarm code access,
and security perimeter

Financial Administration
● Follows fiscal policies regarding procurement and vendor payments, including the
appropriate completion of purchase orders and approval of vendor invoices
● Manages and reconciles school’s petty cash and school deposits.

School Logistics
● Supports all operational and logistical projects for school
● Responsible for site-level procurement of supplies, materials, equipment, and inventory
management
● Serves as the local manager for third party service contracts, ensuring ongoing
monitoring and implementation of contracts
● Responds to and resolves routine internal and external inquiries with parents,
employees, and school organizations
● Supports planning and implementation of emergency plan as needed
Operations Coordinator

Event Management
● Coordinates logistics for school field trips, staff events, school events, PBIS events and
extra-curricular activities, Pre-K, Kindergarten and Eighth Grade Promotional Exercises
● Collects money for field trips, count money and submit to finance team at network
● Provides coordination and support for internal and external events at the school site,
including after-hours events and facilities use agreements
● Act as part of Plessy Operations team to support set-up/break-down for network-wide
PD events
● Produces and disseminates staff and family communications
Information Technology
● Assist IT with inventory of technology for early departures, onboarding, and closeout
● Responsible for utilizing and exporting video surveillance footage as needed
● Seeks out and expands skill-set to gain greater troubleshooting skills

Transportation
● Manages school bus routes and rosters, increasing efficiency and ensuring accurate
data from all transportation systems
● Manages communication with transportation service provider(s), troubleshooting issues
with buses or riders on a daily basis, and ensuring appropriate quality and timeliness
● Supervises arrival and departure of school buses in a timely and orderly manner

School Food Services
● Manages communication with food services, ensuring appropriate quality and timeliness,
supporting compliance and troubleshooting issues
● Keeping the café’ lead abreast of all upcoming events and needs of the school

Data
● Works with school personnel and Plessy School personnel to maintain integrity and
accuracy of student records, including maintenance and tracking of attendance and
retention
● Facilitates surveys for staff, students and parents
Operations Coordinator

Enrollment and Recruitment
● Serves on enrollment team at school site and, as required, leads the enrollment process
by working with the school leadership, teachers, and central enrollment
department/advertising to meet enrollment targets
● Assists with recruitment campaign for students (e.g., new students, intent to attend,
waiting lists) including engagement in local marketing initiatives, demographic analysis,
and coordination with local/regional communications specialists

Team Management
● Provides support and break and lunch relief of Front Office Staff.
Risk Management
● Serves as a member of the school crisis team, working with the Chief of Operations to
ensure all reports are completed and any necessary changes to policies and procedures
are made
● Conducts regular walkthroughs to mitigate any facilities-based issues, working with the
maintenance team and/or outside contractors, as necessary
● Conducts monthly facility inspections of classrooms to ensure compliance