School Secretary

Essential Duties and Responsibilities

• Provides customer service to teachers, parents, students, and outside agencies by communicating school related information verbally or in writing. 

• Maintains the school’s regular filing system for student, personnel, and school business records. 

• Performs bookkeeping tasks associated with the school's system of management. 

• Compiles and maintains routine officer reports. 

• Schedules and arranges appointments for school related business. 

• Uses the school district’s purchasing process to requisition supplies and equipment. 

• Assists School Director with management of the receiving process and submission of required documents to relevant central office staff.   

• Operates office equipment and uses Microsoft Office Word, EXCEL, and PowerPoint to prepare various types of communications. 

• Organizes office, schedules work as necessary. 

• Obtains, organizes, and distributes student records using the assigned student information system. 

• May be required to work odd hours depending upon workload demand.

• Perform other related duties as required. 

Educational Background 

• High school diploma required. Associate degree preferred.

Preferred Skills and Experience

• Proven experience in administrative support, preferably in an educational setting; 

• Detail-oriented with strong organizational and multi-tasking skills; 

• Proficient in office software; 

• Excellent written and verbal communication skills; 

• Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and outside agencies; 

• The ability to keep concise records and handle sensitive information with discretion; 

• The ability to work with a diversity of individuals and groups; 

• The ability to adapt to changing work priorities and maintain flexible working hours. 

Work Environment

• Listed below are key points regarding environmental demands and the work environment of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.   

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) part of the workday; 

• Required to exert physical effort in handling objects more than 30 pounds rarely; 

• Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals) rarely; 

• Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely; 

• Normal setting for this job is an office/school setting.