ob Title Administrative Assistant Work Year 12 months
Department Administration
Supervisory Reporting CEO
Works closely with Board of Directors, Administrative Team, Faculty, Staff, Alumni Association,
Community Stakeholders, Families & Students
Professional Expectations
● Professional development - show initiative in increasing present skills and learning new ones.
● Dependability - on time and on task throughout the day, and complete tasks in a timely manner.
● Cooperativeness - positive attitude with others; cooperative and helpful with co-workers; foster an open and
trusting work environment.
● Professionalism - maintain appropriate boundaries with students; dress appropriately; maintain
confidentiality; use appropriate channels of communication to express concerns; accept responsibility.
● Adaptability - accept and apply constructive feedback; demonstrate flexibility to meet new needs or
challenges, and to incorporate new ideas; suggest better ways to do things.
● Communication skills - respond in a timely manner to phone and email messages; communicate effectively
with staff, students, and parents; listen carefully and ask questions when needed; clear and accurate verbal and
written communication.
● Decision making/problem solving - make sound and timely decisions by analyzing facts; reach logical
conclusions by use of foresight and planning; independent, but seek help from the right source when
appropriate; prompt response to safety and security concerns.
● Commitment to Diversity, Equity, and Inclusion - demonstrate in personal actions and decision making, and
in interactions with colleagues and students, the ability to create, promote, and maintain a safe and positive
environment for all students and employees, regardless of race, religion, religious belief, sexual orientation,
gender or gender identity, and socio-economic status; call out violations of the DEI policy when encountered.
● Service to Franklin - act as an ambassador in any setting, supporting both the school’s mission and handbooks;
support students in both the context of the job and involvement in their extra-curricular and co-curricular
activities.
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Job Specific Expectations
● Serve as an initial point of contact for inquiries, concerns, and requests directed to the CEO, helping route
issues to the appropriate department or administrator
● Provide direct administrative support to the CEO, including calendar management, meeting coordination,
scheduling, and general organization of priorities and materials
● Prepare and organize documents, reports, correspondence, and presentations for the CEO
● Coordinate logistics for meetings, including preparing agendas, taking notes, and distributing materials
● Track and follow up on meeting action items to support timely completion of tasks
● Serve as a liaison between the CEO and stakeholders
● Maintain documentation and tracking to comply with the Collective Bargaining Agreement and other
applicable processes
● Assist with coordination of school events, board meetings, and other administrative meetings
● Monitor incoming communications for the CEO, including email and phone calls, and assist with prioritizing
responses
● Assist with planning and coordination of special projects and school-wide initiatives
● Coordinate travel arrangements and off-campus engagements
● Maintain confidentiality and exercise sound judgment when handling sensitive information across
administrative offices
● Other duties as assigned
Qualifications
● Proficiency with Microsoft Office, Google Suite, and accounting database proficiency
● Ability to prioritize and execute tasks in a team-oriented and collaborative environment
● Ability to manage competing tasks efficiently while meeting deadlines and maintaining exceptional attention
to detail and accuracy
Physical Requirements of the Position (list any that occur on a regular basis)
Accommodations will be provided
Required to exert physical effort in handling objects more than 35lbs. rarely.
Required to use motor coordination with finger dexterity (such as keyboarding most of the day)
Rarely required to be exposed to a physical environment which could involve dirt, odors, weather extremes, or similar
elements.
Required to work in standard office conditions.
Required to sit, stand, bend, crouch, stoop, reach, grab, pull, hear, and speak on a daily basis.
Normal setting for a job is an office/school setting.